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Document ProcessingAIAccounting
Property Management Invoice Automation
Property management company was drowning in vendor invoices from plumbers, electricians, landscapers, and contractors. Staff spent 15+ hours weekly typing invoice data into QuickBooks, with frequent errors causing duplicate payments. We built an AI-powered document processing pipeline using Claude API and OCR that automatically extracts vendor info, amounts, dates, and line items from PDF invoices, validates against vendor database, flags duplicates, and syncs directly to QuickBooks.
Multi-Property Management Co.
2025
Deployed in 10 days
ROI: Paid for itself in 6 weeks
System Features
PDF and scanned invoice processing
Automatic data extraction (vendor, amount, date, line items)
Duplicate invoice detection
QuickBooks auto-sync
Email submission workflow
Technology Stack
Anthropic Claude APIGoogle Cloud Vision OCRn8nQuickBooks APISupabase
Project Details
Client
Multi-Property Management Co.
Year
2025
Timeline
Deployed in 10 days
Category
Document Processing
Technologies
Document ProcessingAIAccounting
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Project Results
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0 min/week
Time Savings
0+/month
Invoices Processed
0%
Accuracy Rate
$0
Duplicate Payments Prevented
"This saved my sanity. I was spending entire days entering invoices. Now I just review flagged items for 30 minutes and approve the rest."
M
Mike R.
Operations Manager